Add Some Open Source
Perhaps of how a part of us, this is not an option. However, if possible, use a bit of open source to increase the budget allocation for other critical needs, such as a server or desktop Linux here and there, one or two open source server, and exchanged a few licenses of Microsoft Office with OpenOffice. You already get the picture. People who say that the TCO of Linux was not really led to saving money may not have been using Linux.
Use Virtualization
Virtualization is used as the most effective way to save money in the long run now. Instead of buying more and more expensive hardware, use the server or virtual desktop. If your VM server is powerful enough, you can serve a number of virtual machines from one location. Instant savings.
Outsource Your IT Needs Some
We see a number of companies realize the re-use of their IT staff and consulting firm for menanganibeberapa task. Although the initial cost savings does not look like, in the end you do not have to pay benefits, vacation, and other expenses when most of the IT work done by third party companies.
Documentation
At the time of installing the machine, make sure you document the date of installation, what is installed, what its users, and so on. By having good documentation, you do not need to guess. If you know the day and the machine is installed, you can estimate its lifespan.
By doing so, you have a policy on the life of the engine. Do not just assume that the engine is fine as it is still running. With increasing age of the machine, they can be a source of money or time bombs waiting to explode. In the long term, the loss of the employee's job would be more harm than buying new hardware on the specified date.